Privacy Policy

Last updated: October 15, 2023

At TaskZen, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our task management application and related services.

1. Information We Collect

Personal Information

When you register for an account or use our services, we may collect personal information that can identify you, such as:

Name and contact details (email address, phone number)
Company information and job title
Billing and payment information
Profile information and preferences

Usage Information

We automatically collect information about how you interact with our services, including:

IP address and device information
Browser type and operating system
Pages visited and features used
Time and date of access
Cookies and similar tracking technologies

Content and Task Data

We store the content you create and manage using TaskZen, such as:

Tasks, projects, and to-do lists
Team collaborations and comments
File attachments and documents
Calendar events and deadlines

2. How We Use Your Information

We use the information we collect for various purposes, including:

Providing, maintaining, and improving our services
Processing transactions and sending related information
Personalizing your experience and content
Sending administrative messages and updates
Responding to your comments and questions
Developing new products, services, and features
Monitoring and analyzing usage trends
Protecting against fraudulent or unauthorized use

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers: With trusted third parties who assist us in operating our website and services
Legal Requirements: When required by law or to protect our rights and safety
Business Transfers: In connection with a merger, acquisition, or sale of assets
With Your Consent: When you give us explicit permission to share your information

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments and testing
Access controls and authentication procedures
Secure data backup and recovery processes

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need to use your information, we will securely delete or anonymize it.

6. Your Rights and Choices

You have certain rights regarding your personal information, including:

Access: You can request access to the personal information we hold about you
Correction: You can request correction of inaccurate or incomplete information
Deletion: You can request deletion of your personal information in certain circumstances
Objection: You can object to processing of your personal information
Portability: You can request a copy of your data in a machine-readable format

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

7. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country. We take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our service and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

By email: [email protected]
By mail: 9/F, The Hive Studios, 33-35 Wong Chuk Hang Road, Hong Kong
Through our website: www.taskzen.com/contact

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Terms of Service

Last updated: October 15, 2023

Welcome to TaskZen! These Terms of Service ("Terms") govern your access to and use of our website, applications, and services (collectively, the "Services"). Please read these Terms carefully before using our Services.

1. Acceptance of Terms

By accessing or using our Services, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you may not access or use our Services.

2. Description of Service

TaskZen provides a cloud-based task management platform that enables individuals and teams to organize, track, and manage their work. Our Services include web and mobile applications, collaboration tools, and related features.

3. Account Registration

To access certain features of our Services, you must register for an account. You agree to:

Provide accurate, current, and complete information during registration
Maintain and promptly update your account information
Maintain the security of your password and accept all risks of unauthorized access
Notify us immediately of any unauthorized use of your account
Be responsible for all activities that occur under your account

4. User Responsibilities

You are responsible for your conduct and content while using our Services. You agree not to:

Use the Services for any illegal purpose or in violation of any laws
Harass, abuse, or harm another person
Send unsolicited communications, promotions, or advertisements
Interfere with or disrupt the integrity or performance of our Services
Attempt to gain unauthorized access to our Services or related systems
Upload or share content that infringes on any third party's intellectual property rights
Upload or transmit viruses or other malicious code

5. Intellectual Property Rights

Our Rights

TaskZen and its licensors exclusively own all right, title, and interest in and to the Services, including all associated intellectual property rights. You acknowledge that the Services are protected by copyright, trademark, and other laws.

Your Rights

You retain ownership of any intellectual property rights that you hold in the content you create or upload to our Services. By using our Services, you grant TaskZen a worldwide, non-exclusive, royalty-free license to host, store, use, display, and distribute your content solely for the purpose of providing the Services to you.

6. Subscription and Payment

Free Trial

We may offer a free trial period for our Services. At the end of the free trial period, you will be automatically charged the applicable subscription fee unless you cancel before the trial ends.

Paid Subscriptions

For paid subscriptions:

Subscription fees are billed in advance on a recurring basis
All fees are non-refundable except as required by law
We may change our fees at any time, with notice to you
You are responsible for all applicable taxes

Cancellation

You may cancel your subscription at any time. Cancellation will take effect at the end of your current billing cycle. We do not provide refunds for partial subscription periods.

7. Termination

We may suspend or terminate your access to our Services at any time, with or without cause, with or without notice. Upon termination, your right to use the Services will immediately cease. All provisions of these Terms which by their nature should survive termination shall survive.

8. Disclaimer of Warranties

OUR SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE BY LAW, TASKZEN DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

9. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL TASKZEN, ITS DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICES.

10. Indemnification

You agree to defend, indemnify, and hold harmless TaskZen and its licensors from and against any claims, damages, obligations, losses, liabilities, costs, or debt arising from: (a) your use of and access to the Services; (b) your violation of any term of these Terms; (c) your violation of any third-party right; or (d) any content you post or share on or through the Services.

11. Governing Law

These Terms shall be governed by and construed in accordance with the laws of Hong Kong, without regard to its conflict of law provisions. Any dispute arising from these Terms shall be resolved in the courts of Hong Kong.

12. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.

13. Contact Information

If you have any questions about these Terms, please contact us at:

Email: [email protected]
Address: 9/F, The Hive Studios, 33-35 Wong Chuk Hang Road, Hong Kong

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